Privacy Principles Check-it™

Principle 1 – collection

Check-it™ will only collect personal information that is necessary for the activities of Check-it™ that you undertake for the purpose of your own professional development. Check-it™ will only collect personal information by lawful and fair means and not in an unreasonably intrusive way.

At or before the time Check-it™ collects personal information from you (or, if that is not practicable, as soon as practicable thereafter), Check-it™ will take reasonable steps to ensure that you are aware of:

Check-it™’s identity and how to contact it
The fact that you are able to gain access to the information
The purposes for which the information is collected
The conditions under which Check-it™ will disclose information to other parties
Any law that requires the particular information to be collected
The main consequences (if any) for you if all or part of the information is not provided where it is reasonable and practicable to do so, Check-it™ will collect personal information directly from you.

Principle 2 - use

Check-it™ will only use personal information for the following purposes: The uses that you have agreed to Where Check-it™ reasonably believes that the use is necessary to lessen or prevent a serious and imminent threat to an individual’s life or health where the use is required or specifically authorised by law

Principle 3 - disclosure

Check-it™ will only disclose personal information if:

You have consented to the disclosure
Check-it™ reasonably believes that the disclosure is necessary to prevent or lessen a serious and imminent threat to an individual’s life or health
The disclosure is required or specifically authorised by law

Principle 4 - data quality

Check-it™ will take reasonable steps to make sure that the personal information it collects, uses or discloses is accurate, complete and up to date.

Principle 5 - data security

Check-it™ will take reasonable steps to protect the personal information it holds from misuse and loss and from unauthorised access, modification or disclosure.

Check-it™ will take reasonable steps to destroy or permanently “de-identify” personal information if it is no longer needed for any purpose.

Principle 6 - openness

Check-it™ will have clearly expressed policies on its management of personal information and these will continue to be readily available.

Check-it™ will take reasonable steps to let you know broadly, what sort of personal information it holds, for what purposes, and how it collects, uses, and discloses that information.

Principle 7 - access and correction

Where Check-it™ holds personal information about you, it will provide you with access to the information on request, in a form or manner suitable to your reasonable needs, except to the extent that:

Providing access would pose a serious and imminent threat to the life or health of any individual; or
Providing access would have an unreasonable impact upon the privacy of other individuals; or
The request for access is frivolous or vexatious; or
The information relates to existing legal dispute resolution proceedings between Check-it™ and you, and the information would not be accessible by the process of discovery in those proceedings; or
Providing access would reveal the intentions of Check-it™ in relation to negotiations with the individual in such a way as to prejudice those negotiations; or
Providing access would be unlawful; or
Denying access is specifically authorised by law; or
Providing access would be likely to prejudice an investigation of possible unlawful activity; or
Providing access would be likely to prejudice: The prevention, detection, investigation, prosecution or punishment of: Criminal offences; or
Breaches of a law imposing a penalty or sanction;
The enforcement of laws relating to the confiscation of the proceeds of crime;
The protection of the public revenue;
The prevention, detection, investigation or remedying of Seriously Improper Conduct; or
Preparation for, or conduct of, proceedings before any court or tribunal, or implementation of its orders; by or on behalf of an enforcement agency; or
ASIO, ASIS or an enforcement agency performing a lawful national security function asks Check-it™ not to provide access on the basis that providing access would be likely to cause damage to the national security of Australia.

Where providing access would reveal evaluative information generated within Check-it™ in connection with a commercially sensitive decision-making process, Check-it™ may give the individual an explanation for the decision rather than direct access to the information.

If Check-it™ has given you such an explanation and you believe that direct access to the evaluative information is necessary to provide a reasonable explanation of the reasons for the decision, Check-it™ will, at your request, undertake a review of the decision. The review will be undertaken by an independent other than the original decision maker.

Wherever direct access by you is impractical or inappropriate, Check-it™ and you should consider whether the use of mutually agreed intermediaries would allow sufficient access to meet the needs of both parties.

If Check-it™ levies charges for providing access to personal information, those charges:

Will not be excessive; and
Will not apply to lodging a request for access.

If Check-it™ holds personal information about you and you are able to establish that the information is not accurate, complete and up to date, Check-it™ will take reasonable steps to correct the information so that it is accurate, complete and up to date.

If you and Check-it™ disagree about whether the information is accurate, complete and up to date and you ask Check-it™ to associate with the information a statement claiming that the information is not accurate, complete or up to date, Check-it™ will take reasonable steps to do so. Check-it™ will provide reasons for denial of access or correction.

Principle 8 - identifiers

Check-it™ will not adopt as its own identifier, an identifier that has been assigned by a government agency (or by an agent of, or contractor to, a government agency acting in its capacity as agent or contractor).

Check-it™ will not use or disclose an identifier assigned to an individual by a government agency (or by an agent of, or contractor to, a government agency acting in its capacity as agent or contractor) except where paragraphs (d) to (g) of Principle 2 or paragraphs (c) to (f) of Principle 3 apply.

Principle 9 - anonymity

Whenever it is lawful and practicable, you will have the option of not identifying yourself when dealing with Check-it™.

Principle 10 - transborder data flows

Check-it™ will not transfer personal data outside Australia unless:

Check-it™ reasonably believes that the recipient of the information is subject to a statute, binding scheme or contract which effectively upholds principles for fair information handling that are substantially similar to these rules; or
You consent to the transfer; or
The transfer is necessary for the performance of a contract between the you and Check-it™, or for the implementation of pre-contractual measures taken in respect of your request; or
The transfer is necessary for the conclusion or performance of a contract concluded in your interest between Check-it™ and a third party; or
The transfer is for your benefit; and It is not practicable to obtain your consent To that transfer; and
If it were practicable to obtain such consent, the subject of the information would give it; or

Check-it™ has taken reasonable steps to ensure that the information, which it has transferred, will not be collected, held, used or disclosed by the recipient of the information inconsistently with these rules.

Principle 11 - sensitive information

Check-it™ will not collect personal information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, or details of health, disability or sexual activity or orientation unless:

You have consented; or
The collection is required or specifically authorised by law; or
The collection is necessary to prevent or lessen a serious and imminent threat to the life or health of any individual, where the subject of the information is physically or legally incapable of giving consent.

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	Privacy Principles Check-it™ Principle 1 – collection Check-it™ will only collect personal information that is necessary for the activities of Check-it™ that you undertake for the purpose of your own professional development. Check-it™ will only collect personal information by lawful and fair means and not in an unreasonably intrusive way. At or before the time Check-it™ collects personal information from you (or, if that is not practicable, as soon as practicable thereafter), Check-it™ will take reasonable steps to ensure that you are aware of: Check-it™’s identity and how to contact it The fact that you are able to gain access to the information The purposes for which the information is collected The conditions under which Check-it™ will disclose information to other parties Any law that requires the particular information to be collected The main consequences (if any) for you if all or part of the information is not provided where it is reasonable and practicable to do so, Check-it™ will collect personal information directly from you. Principle 2 - use Check-it™ will only use personal information for the following purposes: The uses that you have agreed to Where Check-it™ reasonably believes that the use is necessary to lessen or prevent a serious and imminent threat to an individual’s life or health where the use is required or specifically authorised by law Principle 3 - disclosure Check-it™ will only disclose personal information if: You have consented to the disclosure Check-it™ reasonably believes that the disclosure is necessary to prevent or lessen a serious and imminent threat to an individual’s life or health The disclosure is required or specifically authorised by law Principle 4 - data quality Check-it™ will take reasonable steps to make sure that the personal information it collects, uses or discloses is accurate, complete and up to date. Principle 5 - data security Check-it™ will take reasonable steps to protect the personal information it holds from misuse and loss and from unauthorised access, modification or disclosure. Check-it™ will take reasonable steps to destroy or permanently “de-identify” personal information if it is no longer needed for any purpose. Principle 6 - openness Check-it™ will have clearly expressed policies on its management of personal information and these will continue to be readily available. Check-it™ will take reasonable steps to let you know broadly, what sort of personal information it holds, for what purposes, and how it collects, uses, and discloses that information. Principle 7 - access and correction Where Check-it™ holds personal information about you, it will provide you with access to the information on request, in a form or manner suitable to your reasonable needs, except to the extent that: Providing access would pose a serious and imminent threat to the life or health of any individual; or Providing access would have an unreasonable impact upon the privacy of other individuals; or The request for access is frivolous or vexatious; or The information relates to existing legal dispute resolution proceedings between Check-it™ and you, and the information would not be accessible by the process of discovery in those proceedings; or Providing access would reveal the intentions of Check-it™ in relation to negotiations with the individual in such a way as to prejudice those negotiations; or Providing access would be unlawful; or Denying access is specifically authorised by law; or Providing access would be likely to prejudice an investigation of possible unlawful activity; or Providing access would be likely to prejudice: The prevention, detection, investigation, prosecution or punishment of: Criminal offences; or Breaches of a law imposing a penalty or sanction; The enforcement of laws relating to the confiscation of the proceeds of crime; The protection of the public revenue; The prevention, detection, investigation or remedying of Seriously Improper Conduct; or Preparation for, or conduct of, proceedings before any court or tribunal, or implementation of its orders; by or on behalf of an enforcement agency; or ASIO, ASIS or an enforcement agency performing a lawful national security function asks Check-it™ not to provide access on the basis that providing access would be likely to cause damage to the national security of Australia. Where providing access would reveal evaluative information generated within Check-it™ in connection with a commercially sensitive decision-making process, Check-it™ may give the individual an explanation for the decision rather than direct access to the information. If Check-it™ has given you such an explanation and you believe that direct access to the evaluative information is necessary to provide a reasonable explanation of the reasons for the decision, Check-it™ will, at your request, undertake a review of the decision. The review will be undertaken by an independent other than the original decision maker. Wherever direct access by you is impractical or inappropriate, Check-it™ and you should consider whether the use of mutually agreed intermediaries would allow sufficient access to meet the needs of both parties. If Check-it™ levies charges for providing access to personal information, those charges: Will not be excessive; and Will not apply to lodging a request for access. If Check-it™ holds personal information about you and you are able to establish that the information is not accurate, complete and up to date, Check-it™ will take reasonable steps to correct the information so that it is accurate, complete and up to date. If you and Check-it™ disagree about whether the information is accurate, complete and up to date and you ask Check-it™ to associate with the information a statement claiming that the information is not accurate, complete or up to date, Check-it™ will take reasonable steps to do so. Check-it™ will provide reasons for denial of access or correction. Principle 8 - identifiers Check-it™ will not adopt as its own identifier, an identifier that has been assigned by a government agency (or by an agent of, or contractor to, a government agency acting in its capacity as agent or contractor). Check-it™ will not use or disclose an identifier assigned to an individual by a government agency (or by an agent of, or contractor to, a government agency acting in its capacity as agent or contractor) except where paragraphs (d) to (g) of Principle 2 or paragraphs (c) to (f) of Principle 3 apply. Principle 9 - anonymity Whenever it is lawful and practicable, you will have the option of not identifying yourself when dealing with Check-it™. Principle 10 - transborder data flows Check-it™ will not transfer personal data outside Australia unless: Check-it™ reasonably believes that the recipient of the information is subject to a statute, binding scheme or contract which effectively upholds principles for fair information handling that are substantially similar to these rules; or You consent to the transfer; or The transfer is necessary for the performance of a contract between the you and Check-it™, or for the implementation of pre-contractual measures taken in respect of your request; or The transfer is necessary for the conclusion or performance of a contract concluded in your interest between Check-it™ and a third party; or The transfer is for your benefit; and It is not practicable to obtain your consent To that transfer; and If it were practicable to obtain such consent, the subject of the information would give it; or Check-it™ has taken reasonable steps to ensure that the information, which it has transferred, will not be collected, held, used or disclosed by the recipient of the information inconsistently with these rules. Principle 11 - sensitive information Check-it™ will not collect personal information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, or details of health, disability or sexual activity or orientation unless: You have consented; or The collection is required or specifically authorised by law; or The collection is necessary to prevent or lessen a serious and imminent threat to the life or health of any individual, where the subject of the information is physically or legally incapable of giving consent.	Quick-Find Search Index
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